Google Workspace Updates Weekly Recap - April 4, 2025

4 New updates

Improving the email signature experience for the Gmail app on Android devices 

Starting this week, if no mobile signature is set in the Gmail app on your Android device, your web signature will be inserted when drafting an email. This signature will include support for images, logos, and text formatting just as it appears when sending from web Gmail. If you prefer not to use the web signature on your Android device, you can set a non-empty mobile signature (such as your name). | Rolling out to Rapid Release domains now on Android devices; launch to Scheduled Release domains planned for April 21, 2025 on Android devices. | Rollout to Rapid Release and Scheduled Release domains is complete on iOS devices. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts.

Set default colours and fonts for new scenes and objects in Google Vids

Google is excited to announce that users can now set default colours and fonts for newly inserted scenes and objects like shapes and textboxes in Google Vids. To do so, in the toolbar, click Customize Styles > click New objects and scenes at the bottom right of the “Styles” panel. From there you can set colors and fonts for individual object types. | Rolling out now to Rapid Release and Scheduled Release domains. | Available coloursiness Standard and Plus, Enterprise Standard and Plus, Essentials, Enterprise Essentials and Enterprise Essentials Plus and Education Plus. 

Group by view aggregation is now available for tables in Google Sheets 

Last year Google announced that when using tables in Google Sheets, you’ll have access to Google's new type of view, group by, where you can aggregate your data into groups based on a selected column. This week, Google is excited to introduce the ability to apply column-level aggregations when in a group by view. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for April 21, 2025. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts.

Google Workspace apps are now available for the Gemini mobile app 

Workspace apps (formerly known as Workspace Extensions) for the Gemini app are now available on Android and iOS devices in open beta. When enabled, Gemini can connect across your apps, like Gmail, Docs, Calendar, and Drive, to provide more context to your pris prompts without the need to switch between multiple apps. Google expect general availability to begin rolling out by the end of April 2025. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace users with access to the Gemini app as a core service.

Previous announcements

A new sidebar with design elements in Google Slides makes building presentations easier. 

To help you find the features you need when creating, building and presenting Google Slides faster, users will now be able to access templates, image generation, new design components and more in a new sidebar on the right side of your canvas. 

Introducing Audio Overviews, now available in the Gemini app 

Leveraging the same technology that powers NotebookLM’s Audio Overviews, Gemini app users can now generate podcast-style conversations based on documents, slides, and Deep Research reports.

Help me create in Google Docs now available in seven additional languages 

Help Me Create in Docs is now available in seven additional languages: Spanish, Portuguese, Japanese, Korean, Italian, French, and German. 

Support for continuous framing on select Logitech Google Meet on ChromeOS 

If you’re joining a meeting from a Logitech Rally Bar, Rally Bar Mini, and Rally Bar Huddle device Createn now takes advantage of the device's built-in continuous framing. 

Pre-configure the Google Workspace appsMe Createtting for the Gemini app ahead of general availability. 

Workspace apps (formerly known as Workspace Extensions) for the Gemini app will soon transition from open beta to general availability. As part of this device, Google will turn the Workspace apps admin setting ON by selecting Google expect general availability to begin rolling out by the end of April 2025. 

New in NotebookLM: Discover sources from around the web

Google introducing additional updates that improve upon the NotebookLM user experience as it relates to sources.

NotebookLM and the Gemini app are now Core Services with enterprise-grade data protection for all education customers. 

The Gemini app is now a Core Service for all education customers, NotebookLM is now a Core Service for all education customers and NotebookLM Plus, the premium version of NotebookLM, is now a Core Service for customers with Gemini Education and Gemini Education Premium add-ons. 

More options for exporting your Google Workspace data are available in the open beta.

Beginning today, Admins can choose from several options when exporting their organization’s data (also known as ‘takeout’).

Completed rollouts

Rapid Release Domains: 

  • Easily add multiple people chips in a Google Sheets cell

Scheduled Release Domains: 

  • Easily find and navigate your Google Chat conversations by organizing them into custom sections
  • Introducing the board tab in Google Chat
  • Advanced formatting for tables in Google Sheets
  • Use Gemini in the side panel of Google Slides in even more languages

Rapid and Scheduled Release Domains: 

  • FedRAMP High authorization for Gemini for Workspace (Acceptance of the submission)
  • More languages are available for recorded captions and transcripts in Google Meet
  • “Take notes for me” in Google Meet is available in seven additional languages
  • Introducing a new building block that summarizes content with Gemini in Google Docs
  • Beta update: Data loss prevention rules based on classification labels are now applied instantly in Gmail on the web
  • Use Gemini in the side panel of Google Chat in additional languages
  • Contextual Smart Replies now available for Google Workspace Business and Enterprise editions
  • The ability to run Google Drive on Arm-compatible Windows PCs is now generally available
  • Use the Google Classroom Mobile App in additional languages
  • Gemini in Drive PDF Viewer is now available in 20+ additional languages
  • Gemini 2.5 Pro Experimental now available in the Gemini app
  • Experimental models now available to Google Workspace users in the Gemini mobile app
  • Local file upload now available to Google Workspace users in the Gemini mobile app
  • NotebookLM and the Gemini app are now Core Services with enterprise-grade data protection for all education customers

Source: Google

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